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Pricing and additional options

This page is about pricing settings inside one specific service. Here you manage:

  • the main pricing options of the service;
  • prices by location and by employee;
  • consumables attached to a specific pricing option;
  • additional group options;
  • "Corporate card companies" for group services;
  • "Check-in pricing" for a "Check-in service".

When to use this page​

  • When you configure the price and duration of a service.
  • When one service has more than one pricing option.
  • When the price differs by location or by employee.
  • When you work with a group service and need separate group options.
  • When you work with a "Check-in service" and need to configure entry, included minutes, and stay charging.

What is not on this page​

  • this is not the bulk-edit screen for many services;
  • this is not the main service-creation form;
  • this is not the page for package services.

For bulk changes, use Manage service prices.

Which services this page is for​

This page is most important for:

  • single services;
  • group services;
  • check-in services.

For package services, the logic is different because pricing is built from the services inside the package. For that, see Package services.

How pricing options are organized​

The key idea is that the system works with levels, not with one single price.

1. The main pricing option of the service​

For single and group services, the "Pricing options" section defines:

  • how long the option lasts;
  • which price type it uses;
  • the base value;
  • whether you show an old price;
  • whether the option has its own name.

For a "Check-in service", the same section works as a tariff setup:

  • "Billing duration";
  • "Time charge for billing duration";
  • "Old price (optional)";
  • "Price option name".

What one pricing option contains​

For a single or group service​

For each pricing option, you can configure:

  • "Duration";
  • "Price type": "Fixed amount", "From", "Free";
  • "Price";
  • "Old price (option)";
  • "Price option name".

This is suitable when the same service has variants, for example a different duration or a different base price.

For a check-in service​

For each pricing option, you see:

  • "Billing duration";
  • "Time charge for billing duration";
  • "Old price (optional)";
  • "Price option name".

You do not choose a standard "Price type" here. The price is organized around entry and time spent inside.

Check-in pricing​

For a "Check-in service", each pricing option also includes a dedicated "Check-in pricing" section.

There you can configure:

  • "Entry fee amount";
  • "Included minutes";
  • "Rounding";
  • "Grace minutes";
  • "Maximum charge minutes (optional)".

In practice, this means:

  • "Entry fee amount" is the one-time amount charged already at "Check-in";
  • "Included minutes" are always deducted before the stay charge is calculated;
  • "Grace minutes" are extra minutes after the included time that are not charged;
  • "Rounding" rounds billable minutes up;
  • "Maximum charge minutes (optional)" caps how much time can be charged, even when the stay is longer.

How to work with pricing options​

  1. Open the service for editing.
  2. In "Pricing options", add a new option or edit an existing one.
  3. Fill in the fields that apply to the service type.
  4. If the service is a "Check-in service", also fill in "Check-in pricing".
  5. Save the changes.

Important:

  • when the type is "Free", price and old price are not filled in;
  • "Old price (option)" must be higher than the current price;
  • if the service has multiple variants, use separate pricing options instead of duplicating the service;
  • if the only difference is by location or by employee, do not create a new main pricing option, use "Additional options" instead.

Consumables for a pricing option​

For single and group services, you can open "Consumables" and link materials from inventory.

This is useful when:

  • the same service uses different materials;
  • you want more accurate cost tracking;
  • different pricing options have different material consumption.

For a "Check-in service", the "Consumables" button is not part of the pricing option flow.

Additional options for a pricing option​

From "Additional options" on a specific pricing option, for a single service you can configure:

  • "Price by location";
  • "Price by employee".

The logic is:

  1. base price for the service;
  2. price for the location;
  3. price for the employee.

If there is no separate value on the lower level, the system uses the value from the higher level.

Group services: additional group options​

For a "Group service", you can open "Additional group options".

There you create separate options for the same group service. For each option, you can define:

  • option name;
  • duration;
  • price type;
  • price;
  • old price.

This is useful when one group service has different participation variants or different booking conditions.

Corporate card companies​

"Corporate card companies" are configured inside one specific group option, not on the whole service.

This means:

  • one group service can have options that accept corporate cards and others that do not;
  • different group options can accept different companies;
  • if you want the client to book a specific variant with a corporate card, you must configure the companies for that exact option.

What happens online​

For a group service, online booking follows the selected group option.

This means:

  1. the client chooses the group and the specific participation variant, if such variants exist;
  2. if the selected group option has "Corporate card companies", the booking flow requires a valid company;
  3. if the client chooses a company that is not allowed for that option, booking cannot continue;
  4. if there are no free seats for the selected option, booking is blocked;
  5. with a corporate card, only one seat can be booked in one request.

For a "Check-in service", the standard online booking flow does not apply.

Several employees in one service​

When you enable "Includes Several Employees", the price of the service is no longer treated as a price for one performer. The system uses one of four modes:

  • "Sum of prices";
  • "Lowest price";
  • "Highest price";
  • "Average price".

This setting is for single and group services, not for a "Check-in service".

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