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Calendar

"Calendar" is the main screen for day-to-day booking work. From here you choose the date and location, create new bookings, move existing appointments, and add "Blocked time".

What to use the calendar for​

  • New bookings and schedule review.
  • Moving and editing existing appointments.
  • Temporarily closing time with "Blocked time".
  • Quick workload overview by employees and resources.

How to work in the calendar​

  1. Open "Calendar".
  2. Choose a date with the date picker and use "Today", back, and forward for quick navigation.
  3. Choose a location if you work with more than one.
  4. Optionally show only the people who are currently working.
  5. Add a new booking with "Add new appointment" or by selecting an empty slot.
  6. Open an existing booking to review or edit it.
  7. If you need to close a period, use "New Blocked time".

The detailed fill-in and save flow is in Create and save an appointment.

What matters​

  • Calendar is the main working screen in the system.
  • If you do not see the expected available times, first check the location, employees, and working hours.
  • For a booking to appear in the calendar, it needs a selected employee and, when required, a resource.
  • "Blocked time" is used for breaks, absences, closed hours, and one-off exceptions.
  • If you often work with temporary closures, use Blocked time as the dedicated practical topic, and use Calendar for quickly closing a specific period.

Rescheduling, duplicating, and more actions​

When you open an existing appointment, its menu can give you access to actions such as:

  • "Reschedule";
  • "Single duplicate";
  • "Duplicate by datetime";
  • "Send SMS to clients";
  • "Documents" and the activity log.

The detailed flow for these actions is in Appointment actions.

Deleting and restoring an appointment​

If you need to remove an already created appointment:

  1. Open the appointment from the calendar.
  2. Use Delete from the appointment screen or from the edit screen.
  3. Confirm the action.

After deletion:

  • the appointment is marked as deleted instead of disappearing without a trace;
  • when you open it, you will see a warning that the appointment is deleted;
  • if needed, you can use Restore to bring it back.

Important:

  • this action requires permission to delete appointments;
  • if your goal is only to mark the outcome of the appointment, changing the status is often more appropriate than deleting it.

Calendar settings​

From "Settings" you can control:

  • "Slot duration" Defines the interval of the time grid in the calendar, for example 15, 30, or 60 minutes. This affects how you see and choose available time slots.
  • "Outside working hours" Shows extra hours before and after the working hours so you can see a wider time range in day and week views. It does not change the working hours themselves, only what is visible on screen.
  • "View" Lets you choose whether to work in day, week, month, or list view. This is the setting that determines how the calendar opens.
  • Location, employees, and resources These filter what you see in the current calendar view. This is useful when you work with more than one location or want to focus only on part of the team or on specific resources.
  • "On shift" Lets you show either all employees/resources or only those that have working hours set.
  • "Coloring by" Changes the booking colors by service, employee, or resource. This helps you distinguish entries faster in a busy schedule.
  • Appointment box elements Lets you choose what information appears inside each booking card, such as time, client, employee, resource, service, amount, and notes.
  • "Appointments overlap" Determines whether overlapping appointments are shown on top of each other in the calendar.

These settings are remembered, so the next time you open the calendar it starts with the same preferences.

Schedule print​

In the desktop version you can use "Print schedule" to generate a PDF for a weekly or monthly schedule.

Frequently asked questions

What is the fastest way to add a new booking?

From Calendar with the "Add new appointment" button or by selecting an empty slot.

When should I use "Blocked time"?

Use it when you want to temporarily close time for a break, absence, maintenance, or another one-off exception.

Why can’t I reschedule the booking?

Rescheduling works only when you select an empty slot and you are in day or week view.

Can I print the schedule?

Yes, through "Print schedule" in the desktop version of the app.

How do I delete an appointment and can I restore it later?

Open the appointment and use "Delete". Deletion is restorable, and if needed you can later choose "Restore" from the same record.