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Working hours by employees

The “By employees” screen is used when individual employees have their own schedule by location and month. Here you create shifts, mark the days on which they apply, and copy or share schedules when needed.

How the screen works​

The screen has several main parts:

  • an employee selector;
  • a location selector;
  • a month selector;
  • a section for adding shifts;
  • a table where you mark the days on which each shift applies.

If you open the screen from a specific employee, you will see a filtered schedule only for that employee. From the options, you can return to “See whole working schedule”.

How to configure it​

  1. Open "Working hours" -> "By employees".
  2. Select a location and month.
  3. If needed, filter by a specific employee.
  4. Enter a start and end time and click "Add shift".
  5. In the table, mark on which days of the month that shift applies.
  6. Repeat for additional shifts.
  7. Click "Save".
tip

You can have more than one shift per day, for example 09:00 - 13:00 and 14:00 - 18:00.

Useful actions​

From this screen you can also:

  • copy shifts from the location;
  • copy shifts from the previous month by day of week;
  • copy shifts from the previous month by date;
  • download the schedule as PDF for all employees or a single employee;
  • send the schedule to all employees or selected employees.

Important rules​

  • The employee must be linked to the selected location. If not, you will see a message that the employee does not work in this location.
  • Employee working hours should follow the logic of the location.
  • If the location for online bookings uses "Use working schedule from" -> Employees, this schedule defines the available online slots.
  • Blocked time can further close specific hours or days.

When this schedule will not be the deciding factor​

This schedule will not be decisive for availability if:

  • the location is configured to use working hours from Location, not Employees;
  • the employee is not connected to the selected location;
  • there is no active service for that employee in that location;
  • blocked time closes a slot that would otherwise be working.

When to use this page​

Use it when:

  • employees work in different shifts;
  • the schedule changes by month;
  • you want to copy an existing schedule;
  • you need to send or download the working schedule.

Frequently asked questions

Can I work with only one employee?

Yes. Select the employee from the filter or open the screen from the work schedule action in the employee list.

What is the difference between copying by day of week and by date?

By day of week preserves the calendar pattern by weeks, while by date copies, for example, the 3rd day of the month to the 3rd day of the next month.

When does this schedule affect online bookings?

When the location uses “Use working schedule from” -> “Employees”.